Wedding Seating Chart Planner
Arrange reception tables, assign guests with one click, track seat capacities, and generate instant dietary meal reports for your catering team.
2 unassigned
Across 6 tables
Special caterer meals
Add Reception Table
Unassigned Guests (2)
Sweetheart Table
Table 1 - Immediate Family
Table 2 - Bridal Party
Table 3 - College Friends
Table 4 - High School Friends
Table 5 - Relatives & Aunts
What This Tool Does
Allows couples to visually configure reception floor plans, assign guests to round, banquet, or sweetheart tables, track dietary allergies, and export clear table manifests for caterers and venue coordinators.
How to Use This Seating Chart
Choose your table shapes and chair capacities (60" Round = 8–10 seats, 72" Round = 10–12 seats, 8ft Banquet = 8 seats).
Add or import your RSVP-accepted guest list.
Drag and drop guests onto tables, grouping family members, college friends, and coworkers together.
Flag special dietary meals (Gluten-Free, Vegan, Dairy-Free, Nut Allergy) and export your kitchen meal report.
Room Capacity & Table Clearance Guidelines
Comfortable table spacing requires 60 inches (5 feet) edge-to-edge between round tables to allow chair push-back and server cart clearance. Dance floors require 3 to 4 square feet per dancing guest (typically 50% of your guest list at peak dancing).
Planning Assumptions Used in This Model
Standard Table Layout for 120 Guests
Typical ballroom configuration with sweetheart table and 12 guest rounds.
| Table Assignment | Table Type | Capacity | Guest Demographic Grouping |
|---|---|---|---|
| Table 1 (Sweetheart) | Half-Round / Small Rectangular | 2 Seats | Newlywed Couple |
| Tables 2 & 3 | 60" Round Tables | 8–10 Seats each | Immediate Family (Parents, Grandparents, Siblings) |
| Tables 4 & 5 | 60" Round Tables | 10 Seats each | Bridal Party & Partners |
| Tables 6, 7 & 8 | 60" Round Tables | 10 Seats each | College & Childhood Friends |
| Tables 9 & 10 | 60" Round Tables | 10 Seats each | Extended Relatives & Cousins |
| Tables 11, 12 & 13 | 60" Round Tables | 10 Seats each | Coworkers & Family Friends |
Note: Place elderly relatives away from direct DJ subwoofer speakers and close to restrooms.
Turn Table Seating Into a Fun Photo Game
Use WedShare's built-in Photo Missions feature! Challenge Table 4 to capture the funniest dance floor face, or Table 7 to snap the best selfie with the couple, streaming live on the venue screens.
Common Questions About Seating Chart
Should we do assigned seats or just assigned tables?
Assigned tables (where guests pick their own seat at their designated table) are standard for 90% of modern weddings. Assigned specific seats are only necessary for formal multi-course plated dinners where caterers require place cards with color-coded meal indicators.
Should we have a sweetheart table or a head table?
Sweetheart tables (just the couple) give you precious 1-on-1 time during dinner and allow your wedding party to sit with their own dates and spouses at nearby tables.
How do caterers know who gets which meal?
Export your WedShare seating summary with dietary flags. Place cards typically incorporate a subtle colored dot or symbol (e.g., gold for beef, green for vegetarian) so servers deliver plates seamlessly.
Related Free Wedding Tools
Guest List Manager
Manage your wedding guest list for free online. Track RSVPs, plus-ones, meal selections, and thank-you notes. Export to CSV for caterers and calligraphers.
Timeline Builder
Build a minute-by-minute itinerary for your wedding day. Adjust ceremony start times, choose First Look or Traditional, and export vendor schedules.
Alcohol Calculator
Calculate exactly how many bottles of wine, cases of beer, and bottles of liquor you need for your wedding bar. Avoid running out or overbuying.
Recommended Planning Articles
Complete Free Wedding Planning Checklist: Month-by-Month Timeline
Stay organized and stress-free with this comprehensive, chronological wedding planning checklist covering every milestone from engagement to the post-wedding thank you notes.
10 Best Free Wedding Planning Tools: Calculators, Seating & Timelines
Skip the expensive subscriptions. These 10 free, interactive wedding planning tools handle your budget, guest seating, drink quantities, day-of timeline, and photo collection effortlessly.
How to Collect Wedding Photos From Guests: The Complete Modern Guide
Your photographer captures the portraits, but your guests capture the candid magic. Here is the modern, step-by-step playbook to collect every photo and video without chasing people for months.