Separate uploading from viewing
Before inviting guests, decide whether contributors may browse all photos or only submit files. A file request can collect into a private folder; a shared gallery normally makes viewing part of the experience. Check the actual settings instead of assuming that “private” means organizer-only.
Test as a signed-out guest, not only as the owner. Do not publish a private album URL in a public blog, directory listing or social post if you intend a limited audience.
Treat QR links as forwardable
Anyone can photograph a sign or forward its link. A hard-to-guess URL reduces casual discovery but is not the same as verified identity. A PIN can add a gate, but guests can also share the PIN.
WedShare paid plans include PIN controls and moderation; organizers must configure the desired settings. Authorization protections govern organizer actions separately. A public marketing demo is not evidence that every real wedding album uses the same access settings.
Tell guests the audience and purpose
Suggested notice: This album is for our wedding guests. Please share only photos you are comfortable showing to the group. Ask before including someone who does not want to be photographed, and do not post album images publicly without permission.
If a reception screen will show uploads, say so. Discuss photos of children with their parent or guardian. Respect a guest's request not to contribute or appear in public sharing; collecting more images is not more important than that preference.
Review moderation and display controls
Decide who will review uploads and when they become visible. Check whether moderation applies to the gallery, slideshow, or both. Test with an innocuous sample before opening the event.
Moderation can remove unwanted content from a service. It does not prevent every screenshot or recover files already downloaded by someone else. Avoid promises that a gallery is perfectly private or that deletion retracts all copies.
Understand providers and retention
Read your chosen service's privacy policy and terms for storage, processors, retention and account requests. For third-party cloud albums, use their own policies rather than WedShare's. Do not store identity documents, payment information or unrelated private material in the event album.
Record the hosting expiry and your planned archive date. WedShare paid hosting lasts six, twelve or twenty-four months by plan; it is not permanent storage. See pricing and hosting timelines.
A pre-event privacy checklist
Confirm the guest link, intended audience, contribution permissions, PIN if used, moderation behavior, screen visibility, archive access and storage deadline. Keep sensitive credentials out of printed signs. Ask one trusted helper to handle questions.
This is a practical settings checklist, not legal advice about consent in every jurisdiction. For a specific legal requirement, consult qualified local guidance. Our collection guide covers the remaining guest workflow.
See how guest photo sharing works
Try the sample guest experience before choosing a plan. Your printable resources remain free to use.
Frequently Asked Questions
Does a QR code make an album private?
No. It is a shortcut to a URL. The destination’s viewing, upload, PIN and moderation controls determine access.
Can I stop guests taking screenshots?
Do not assume that any shared gallery can prevent or recall all screenshots and downloads.
Should I post the album link publicly?
Only if that audience is intended. Links and PINs can be forwarded, so use a limited communication channel when appropriate.
Is hosting permanent?
No. WedShare paid plans have finite six-, twelve- or twenty-four-month storage periods. Download and back up before expiry.
